Internal Audit

District:

Internal Audit which mainly focused on PMV data management was conducted on Jumla from 8 – 12 November 2016 by the internal audit team comprising Tika Chandra Maden and Tulsi Ram Neupane. The objectives of the audit was to investigate the effectiveness of the RAP3 PMV data management processes relating to Performance Management and Verification. The investigation looked into the methods and processes used for data collection, recording, storage and retrieval, reporting by the districts to TMO and follow up of issues identified at the district level field monitoring visits.  The PMV data management and follow up within TMO were also examined. Potential risk areas such as inaccuracies in data reported, lack of verification of data provided, and misunderstandings / safeguard on methods of measurement or definitions of data to be collected and reported, inadequate follow up of progress / quality / risk issues identifications were examined.

RMG Refresher Training

District:

 RMG refresher training was organized from 17th to  21st of November 2016 at Bagbazaar - 63DR01, Narakot - 63DR03 & 63DR04, Anamnagar - 63DR07, Urthu - 63DR08,63DR10,63DR11,63DR12,  Garjyangkot - 63DR9A and Manisangu - 63DR9B of Jumla district. The training was conducted at various places by DTL, GE, OM, SAME and SMO. The main aim of training was to strengthen the knowledge and skills of RMG members to maintain the road in the good condition as mentioned in performance standard. Various queries/suggestion related to maintenance works were discussed during the training session.

 

Basic Computer Training

District:

RAP3 DTA, Jumla conducted one day Basic Computer Training to  DDC/DTO and SC staff  on 8th January 2016 as per planned in ASP 2015/2016.  The program was inaugurated by acting DTO chief  Narayan Prasad Chaulagain. Total fifteen members (9 from DDC/DTO and 6 from SC)  participated in the training.

District Annual Review Workshop

District:

With the assistance of RAP3 DTA, DDC Jumla organized RAP3 Annual Progress Review on 25July 2015. The workshop was participated by 65 participants from line agencies, NGO federation, federation of Journalist, radio FMs, RMUCs, RMGs, contractor association, VDCs and BSPs. Since political parties had strike against DDC they had not participated but they had advised to run the workshop. The workshop was chaired by acting LDO and DTO-Chief, CDE Mr. Hari Prasad Sharma. The session was started with welcome speech of RA3 DTL, Mr. Bakhat Bahadur Shahi. In the workshop, progress of LRN, IG/EI, RET/EI and trail bridges was presented. The session was opened for discussion among participants after presentation of whole RAP3 social audit presentation. Participants from different institutions like federation of journalist, radio FMs, RMUCs, contractor association and others had put their suggestions and queries along with appreciation of RAP3’s best working modality.  The session was closed by chairperson of workshop by highlighting the good impact of maintenance works as indicated by increase in transport operation length by 45%, decrease in vehicle travel time per km by 42%, increase in transport service time by 53%, increase in PCU by 80% and decrease in transport amount per kg per km by 63%.

Continual Improvement Matrix (CIM) Assessment Workshop

District:

DDC Jumla organized one day CIM assessment workshop chaired by LDO, Mr. Ishwor Kumar Giri on 16th July 2015. The workshop was started up with a brief introduction of the objective and importance of the workshop by RAP3 DTL, Mr. Bakhat Bahadur Shahi. RAP3 DTL highlighted the importance of CIM assessment towards heading SWAp compliance of this DDC in LRN sector. About 18 personnel from DDC and DTO including different DDC LRN projects had participated in the assessment of CIM for 2014/15 fiscal year. The average score was drawn by taking average of all the assessed scores. The average score of this fiscal year stands at 6.74 against the baseline score of 2.37 in 2013.

Second Stage Monitoring and Evaluation of DRCN

District:

With the support of RAP3 DTA, DDC Jumla organized 2nd stage district level monitoring and evaluation event in nine DRCNs (funded through RAP3 fund) from 14-16 July 2015. The maintenance works in the DRCNs were carried out through RMUCs, RMGs and contractors. The monitoring team consisted of 20 representatives of political parties, line agencies, NGO federation, federation of journalist, and district chamber of commerce. After completing field monitoring, a review meeting chaired by LDO was organised on 18th July 015. In the meeting, the physical progress and qualitative results drawn based on the scores of different 9 DRCNs provided by all the monitoring team members was presented by RAP3 DTL, Mr. Bakhat Bahadur Shahi. In the meeting, issues noticed in the field were discussed. The average qualitative score of the monitoring team stood at ‘2.2’ where ‘1’ indicates excellent and 4 indicates worst. It was 2.2 in the first stage monitoring and evaluation campaigning.

Jumla Lab Set Up

District:

DTO Jumla has provided a room to establish a civil engineering laboratory where RAP has shifted our all lab equipment as from 7th June 2015. Our Senior Lab Technician will operate the lab on a daily basis to support not only RAP3 but also other DDC/DTO projects. This is the first such lab to be set up in the district and an important milestone for the programme in the district.

Year-II (071/72): First Stage Monitoring and Evaluation of DRCN

District:

DDC Jumla started up the monitoring and evaluation of DRCN, implemented under RAP3, in three stages by district level monitoring committee in order to track on the progress and quality of work from fiscal year 070/71. In this fiscal year, first stage district level monitoring and evaluation has been conducted in March 015. The aim of this first stage monitoring and evaluation is to observe location in planned chainages.  Meanwhile it has helped to RMUCs, RMGs and workers about putting their queries upto monitoring committee through interaction and discussion at the working spot.

The evaluation of all the members was analysed to come up with result. The result obtained was discussed amoung the members. All the members of meeting realized about the importance of RMGs for rural road. They spelled out the importance of RMGs as “Just like having importance of fuel for vehicle like that RMGs are important for rural roads. The review meeting drew result by rating very good as an average of all DRCN implemented by RAP3. 

RAP3 Annual Progress Review of 70/71

District:

DDC Jumla with the assistance of RAP DTA organized Continual Improvement Matrix (CIM) assessment workshop and RAP3 annual progress review on 8th and 11th August 014 in Hotel Dautari and Hotel Snowland Jumal respectively. 16 participants from DDC, DTO, RAP3 DTA and SC had participated in CIM assessment workshop while in the progress review, participants from concerning organizations and institutions including RMGs/RMUCs had participated . Both programs were chaired by Planning and Administrative officer of DDC.

 

In the orientation and CIM assessment workshop, RAP3 DTL oriented about assessment of CIM of DDC/DDC to be conducted annually. Every participant was given a set of assessment set and all participants followed the presentation of DTL and gave score individually. All the participants had assessed by giving score from 2 to 10 of different thematic major and sub-components. After completing assessment, all the assessed sets were collected and computed in the excel sheet collectively by all participants. The assessment of DDC/DTO was completed by taking average of all the participants’ score to come up with more accurate figure. In the case of one of the major thematic components of “Socio-Political”, no score was done and found satisfactorily.

In the annual progress review, progress of different components were presented by RAP3 staffs. After completing presentation, a forum was given to representatives of different organizations to provide their comments and suggestion. The speakers welcomed to RAP3 programme having different components giving benefit to grow local economy and livelihood of people. They claimed that RAP3 has become an exemplary project adopting a development process from planning to implementation, monitoring, payment and upto this review as a transparency. The review has become significant in a way that it has made involvement of relevant stakeholders, in all the stages of project cycle including this progress review, from a section of direct Implementation (like RMGs, RMUCs and LRP) to district level stakeholders of different sections of private sectors, political parties, government line agencies and Journalist. They further added that all other district level projects and institutions need to adopt the working modality that RAP3 has adopted. They committed to further support RAP3 project in implementing in an efficient, effective and transparent way. Acting LDO closed session by giving clarity of many issues had come up from floor during workshop.

 

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